How to communicate Better and Effectively in a Relationship or Any Official Conversation
How to communicate better and effectively is big deal for every youth nowdays. Well, Communication is the skill which makes a person perfect in every official and formal place. Good Communication skill is the diamond weapon of successful people.
Recently I had a conversation with a friend about how to communicate effectively in any situation. We both were stuck with this trouble no one getting the better idea. But one month later I researched a lot in books, and videos and also asked my mentor about it. Then I got to know mentioned points.
They told me “Learning effective communication skills is a simple and straightforward procedure that helps you to express yourself while also improving your personal and professional relationships.” Without taking a long time let’s understand the concept of “How to communicate better.”
I’ll be the first to confess that this is something I really struggle with. I spend a lot of time in my head, and I frequently say things that are misunderstood.
These are powerful and timeless ideas that may be applied to almost any scenario where good communication is required. Parents, managers, leaders, pastors, teachers, and anybody else who communicates with others might benefit from applying these ideas.
12 Ways to For Effective Communication
1. Master the Art of Timing
Timing is the major issue in the learning path of “How to communicate effectively.” Have you ever looked at your watch and wondered where the day went? Our most valuable resource is time, which ran during thinking of it. During conversation manage your time duration.
While managing time you have to take care of conversation delivering in an effective way. To deliver the messages effectively prepare a rough board in mind where you should mention these points before going into the conversation.
- Keeping track of your workload
- Starting at the beginning
- Distracting factors must be eliminated.
- Finding a happy medium to deliver your message in the easiest way,
2. Get to Know Your Audience
It is important to get to know your audience’s behavior before the delivery of the speech. The public speaker delivers a speech after knowing the audience’s behavior regarding a particular communication point. Knowing effectively your communicator helps you to deliver relevant and attractive communication.
For knowing your audience’s behavior you can ask questions between meetings or conversations. On the basis of answers, you get to know what’s going on in your audience’s mind.
3. Be Slow to Speak and Quick to Listen
Spend some time paying attention to what the other person is doing and saying. The majority of us hear but do not truly listen. We tend to focus our brains on what we will say or how we will respond rather than focusing on and understanding what the speaker is attempting to communicate.
So, it’s better to listen first than try to speak in the other person’s interest otherwise they will be lost interest in listening to you. While speaking be taking care of your fluency don’t speak at a high-speed rate otherwise anyone is not willing to listen to you.
4. Be Aware that Non-Verbal Communication
Firstly, understand what does mean by Non-Verbal Communication is? Nonverbal communication refers to the methods or processes through which we can show our speech in the form of emotions, needs, intentions, attitudes, and thoughts without using words.
Nonverbal communication may be louder than words, but it is not as distinct. Nonverbal communication comprises the following:
- Posture and body language
- Expressions on the face
- Clothing and Dress-up
- Behavior while the conversation between two people
5. Speak with Straight Forwardness
Don’t talk around the topic. Just deliver the accurate and hit points direct to the audience during speech or any further communication. This is the golden rule for engaging people and connecting directly with your point.
Speaking candidly or straightforwardness does not mean speaking harshly, rudely or in a way that can harm. Just complete your communication without making the audience confuse and bored.
Learning to communicate the truth with tact or finesse will provide you greater freedom in your capacity to collaborate with others and will reward you with good appreciation from others.
6. Speak To Help the Listener
People talk to you for a variety of reasons. Communicate to assist the listener. Whatever you will be going to communicate with someone try to speak those points in which the listener has an interest. Speak for their interest or ownership interest.
I know you are thinking if we talk about other person’s interest or help purpose then how we get our own interest. Here I just want to say only that learn skills to merge your interest with other personal interests in the sense that no one understands behind conversation your personal interest also hidden.
7. BE Honest and Open
Honestly in the sense share your experience which actually you experienced don’t try to engage an audience through controversial stories. Openly share whatever you learn, how you learn, how it will help others, what you gain from this, and so on experienced share during the conversation.
Although try to read the mind of individuals so that you will easily deliver valuable content and speech to them. Between conversation ask listeners to share their opinion on the topic which raise the listener’s interest in your concepts.
8. Interpersonal Skills
Interpersonal skills played a vital role in any conversation in any department or organization. Interpersonal skills are the behaviors and methods that a person does in order to properly engage with others. Communication and listening abilities, as well as attitude and deportment, are examples of interpersonal skills.
The personnel who understood the concept of interpersonal they can easily convert the whole market under their control. The same thing implements in the audience or listener.
9. Confident, Persuasive, and Patient
There is a difference between being able to communicate and effectively communicating. Do you know, having a little patience, confidence, and persuasiveness will help you deliver your ideas more effectively. Having confidence entails being aware of your body language. Your self-esteem will make you feel powerful rather than impotent. So, always remember whatever you speak, speak with full esteem self reliance.
Keep these points while speaking:-
- Maintain an uncrossed stance.
- Maintain a straight posture.
- Make eye contact.
- Put your devices away.
10. Encourage two-way feedback
During conversation ask questions from the listener or ask them to give you feedback through the secret medium. Taking feedback helps to improve delivering speech and communication concepts effectively.
Many times listeners are not given the opportunity to express their own opinions or concerns. Encouraging two-way feedback is a hallmark of strong workplace communication and will allow your team to self-evaluate.
To improve team communication and to coach your team members, provide thorough feedback. You can use your task management system to keep a written record of feedback, which can help improve overall communication and productivity.
Read also:- How to Enjoy Your Life and Your Job
11. Take Time to Think Before Speaking
Saying the wrong thing at the wrong moment can cause serious harm to a person. Because words have such power, which throw your career out of the station and reaches your dream on top of the sky. How we communicate is really essential. Therefore, take time to listen, be careful how you answer and take time before speaking.
12. Focus on Earning Respect instead of Laughs
Tony Robbins said that “To effectively communicate, we must recognize that we all experience the world differently and utilize this awareness to direct our conversation with others.”
Instead of focusing on gaining laughs, concentrate on gaining respect. It means between communication making comedy jokes is somehow fine for attracting listeners or maintaining their attention toward conversation.
But every moment says jokes would harmful for some situations. So be aware of making comedy during a conversation. If we talk about the organization or departmental meeting then creating jokes is not too formal. With practices of communication, you realize where should we use jokes and where not.
Although keep in mind that the most effective speakers have won respect rather than laughs. Tells listener those points on which they find something valuable through that they can respect you instead of making laugh at yourself.
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